Mid Beds Tigers Committee Meeting Minutes
27th May
Attendees:
Martyn Thomas, Jamie McGilley, Perry Morallee, Jenny Lamb, Natasha Orchard-Smith, Steve Wiseman, Hayley Cox
Apologies: Neil Croucher, Tom Fordyce, Dave Holt
1. Summary of new and outstanding actions
Action: Start a project in season 2010/11 to look at new ground location
Action: Natasha to confirm manager for U7’s
Action: Neil to confirm if he can acquire black and orange tape for respect barriers
Hog Roast actions:
Action: Hayley to book the school grounds and hall.
Action: Natasha to book the bar license (2-11.30pm)
Action: Jamie to secure the hog and oven
Action: Hayley to print tickets (adults 5 pounds children 3)
Action: Jamie / Perry to discuss and book another band or disco
Action: Hayley to book bouncy castle
Action: Neil to confirm the lead time for kit delivery
Action: Martyn to add outstanding subs to next meeting
Action: Jamie / Hayley to arrange for U17’s, U13’s and U11’s to register in the Chiltern league.
Action: Natasha to arrange registration to Royston Crow league for U12’s and will attend league meetings.
Action: Martyn to confirm with Tom if he plans to carry on management next season
Action: Dave to chase cheque for girls team sponsorship
Action: Neil to chase Nathan Huff’s father to confirm if he will sponsor 1 team
Action: Martyn to chase parent of U8 who may sponsor next season
Action: Perry to try and secure sponsorship for U13’s
Action: Natasha to try and secure sponsorship for u12’s
Action: Hayley to see if we can extend the Wednesday training slot to 6-9pm to accommodate 2 sessions. Also to see if there is a 5-6pm slot available on Thursdays.
Action: Neil to add details of AGM to website.
Action: Martyn to construct a letter of thanks to all sponsors
Action: Natasha to let Steve know when the next referee’s course will be held.
2. Update on previous actions
Action: Start a project in season 2010/11 to look at new ground location – Carried forward
Action: Arrange family fun day for September to run with Hog Roast on 18 Sep – New date set for 4th Sep. See further individual action. Closed.
Action: Jamie to confirm band booking for Hog Roast – Band not available. Closed.
Action: Martyn to add kits to next agenda as decision has to be made – Closed.
Action: Natasha to confirm manager for U7’s (U8’s confirmed) – carried forward
Action: Neil to confirm newspaper add for trials – expect it to be there for 3 weeks leading up to the June date – Complete.
Action: Martyn to add training slots to next agenda - complete
Action: Neil to confirm if he can acquire black and orange tape for respect barriers – carried forward
Action: All managers to prepare their training plans for trials day - complete
Action: Martyn / Hayley to get leaflets to Natasha and Neil for school delivery - complete
Action: Neil to get some posters made for trials day and get into schools –closed.
Action: Presentation Evening – please refer to section below for all actions - complete
Action: Martyn to discuss next meeting location with Hayley - closed
Action: Martyn to discuss registration form with Hayley – covered in other agenda item. closed
Action: Hayley to let Dave know what subs are outstanding - complete
Action: Martyn to add Jenny to e-mail distribution - complete
Action: Hayley to send Jim Tortoise card and cheque on behalf of the club -complete
3. Family fun day / hog roast
As band normally booked were not available on the 18th a new date for the event was agreed as Saturday 4th September. The following actions were given:
Hayley to book the school grounds and hall.
Natasha to book the bar license (2-11.30pm)
Jamie to secure the hog and oven
Hayley to print tickets (adults 5 pounds children 3)
Jamie / Perry to discuss and book another band or disco
Hayley to book bouncy castle
Further discussions on the event at the next meeting.
4. Kits for season 2010/11
New kits confirmed for:
Under 9’s
Under 10’s girls
Under 12’s
Under 13’s girls
Under 13’s
Action: Neil to confirm the lead time for kit delivery.
5. Outstanding subs
Managers must chase outstanding subs and have them paid by the next meeting. Failure to do so will result in a letter to the parents for those children not fully paid up. They will have the opportunity to pay by 31st July. This time failure to do so will result in the child not being able to play next season. We have to take a consistent approach across all children as parents are starting to question why others are getting away with not paying. Agenda item will be added once again to next meeting.
6. Team registration for 2010/11
The following teams were agreed in the leagues quoted:
Chiltern – U17, U13, U11 – Jamie and Hayley to register these teams immediately.
Royston Crow – U12’s – Natasha to arrange registration and will attend league meetings.
Chiltern junior 7’s – U13 girls and U10 girls – registration not required yet
BMSL – U10A, U10B, U9, U8 (possibly 2), U7 – registration not required yet
Action: Martyn to confirm with Tom if he plans to carry on management next season.
7. Sponsorship for 2010/11
We need to gain us much sponsorship as possible for next season. We have a few outstanding issues that need chasing:
Action: Dave to chase cheque for girls team sponsorship
Action: Neil to chase Nathan Huff’s father to confirm if he will sponsor 1 team
Action: Martyn to chase parent of U8 who may sponsor next season
Action: Perry to try and secure sponsorship for U13’s
Action: Natasha to try and secure sponsorship for u12’s
8. Trials Day and registration requirements for new and existing players
Confirmed for Sunday 6th June at Sandye Place 2-4pm. School has been booked. Hayley, Jamie and Claire will discuss registration forms with the new children’s parents. Process for registration of players to the club for next season as follows:
- Hayley will also arrange for all existing children’s registration forms to be printed and will give them out to each manager.
- Managers then need to have the form signed and returned with 10 pounds and 1 photo by the end of June.
- The form plus 10 pounds goes to Hayley.
- Jamie will then send out the league registration forms for completion by each manager with a photo attached as and when required.
9. Training slots for 2010/11
The following was agreed:
*U17’s – Wednesday 6-7.30pm
U13’s – Saturday 10am
U12’s – Monday 6-7pm
*U11’s – Wednesday 6-7.30pm
U10A’s – Thursday 6-7pm
U10B’s – Saturday 10am
U9’s – Thursday 6-7pm
U8’s – Saturday 10am
U13’s girls – Thursday 6-7pm
*U10’s girls – Thursday 5-6pm
* Action: Hayley to see if we can extend the Wednesday training slot to 6-9pm to accommodate 2 sessions. Also to see if there is a 5-6pm slot available on Thursdays.
10 AGM
The AGM will take place on Tuesday 22nd June at 7.30pm and will be followed by a normal committee meeting. Hayley will confirm the location depending on cost but it will be Blunham CC or Sandy Upper school classroom of the future. Reports will be required from the Chairman, Treasurer and Secretary. New officers to be agreed at that meeting. All managers should advise parents of the AGM and Neil to add details to website.
11 Any Other business
Martyn asked that letters of thanks be sent out to each sponsor. Martyn will write the letter in due course and present to the committee before sending out.
Steve asked if there were any referees course dates set. Natasha will check and advise.
Jenny advised that Sandy Colts C.C. have asked if we would be interested in an interclub affiliation. This would allow us to learn and share important information with one another and possibly arrange for children interested in both sports to join each others organisation. The meeting agreed to the idea and await the aporoach from Sandy Colts C.C
Natasha confirmed that she has 100 pounds in umbro vouchers. Some balls will be ordered with those funds.
Next meeting – AGM on the 22nd June at 7.30pm, location TBC.
